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e-Services for transport matters and Suomi.fi e-Authorizations

The Suomi.fi e-Authorizations service allows companies or person to grant other companies or persons the right to act on their behalf in Traficom’s My e-Services.

Traficom’s electronic services for transport matters use the following mandates in the authority register:

Maintenance of transport operator data and permits

This mandate allows the assignee to carry out the following actions related to acting as a transport operator on behalf of the assignor

  • entering into agreements, submitting requests for corrections to payments and permit applications and viewing permit information
  • submitting a notification on the person in charge of vehicle use
  • updating invoicing information
  • viewing and editing the assignor’s basic information, transaction history and transaction confirmations
  • viewing the assignor’s information on transportation means that may contain specific personal data 

Viewing transportation means information

This mandate allows the assignee to do the following on behalf of the assignor

  • viewing the assignor’s information on transportation means that may contain specific personal data
  • viewing the assignor’s basic information, transaction history and transaction confirmations

Vehicle registration

This mandate allows the assignee to manage the registration of vehicles on behalf of the assignor, such as

  • register a vehicle for the first time or declare a transfer of ownership or possession of a vehicle to the assignor
  • decommission and commission a vehicle in transport use
  • order a license plate or a registration certificate
  • manage application matters related to vehicle registration, such as requests to correct registration details
  • view the assignor’s information on transportation means that may contain specific personal data
  • view the assignor’s information, transaction history and transaction confirmations

Creating a certificate and notification of transfer for vehicles

This mandate allows the assignee to carry out the following actions related to the change of ownership of a vehicle on behalf of the assignor

  • creating a certificate
  • submitting a notification of transfer, first registration of a vehicle or change of ownership
  • decommissioning and commissioning a vehicle in transport use
  • ordering a license plate or a registration certificate
  • managing requests for correction of vehicles’ registration data
  • viewing the assignor’s information on transportation means that may contain specific personal data
  • viewing the assignor’s information, transaction history and transaction confirmations

Handling vehicle tax-related matters

This mandate allows the assignee to handle vehicle tax-related matters on behalf of the assignor. This includes

  • changing vehicle tax instalment
  • applying for vehicle tax exemption (only private customer)
  • transferring a valid vehicle tax exemption from one vehicle to another (only private customer)
  • ending a valid exemption from vehicle tax (only private customer)
  • searching vehicle tax debt information
  • reporting a bank account number for the return of vehicle tax (only company)
  • reporting the use or non-use of a truck’s towing device
  • applying for an exemption from the fuel fee (only company)
  • paying vehicle tax
  • applying for the transfer of vehicle tax liability (only company)
  • applying for a vehicle tax invoicing agreement (only company)
  • viewing the assignor’s vehicle tax and tax exemption information
  • viewing the assignor’s information on transportation means that may contain specific personal data (only company)
  • viewing the assignor’s basic information, transaction history and transaction confirmations

Registering watercraft and ships

This mandate allows the assignee to do the following on behalf of the assignor:

  • submit registration notifications for watercraft and ships
  • view the assignor’s information on transportation means that may contain specific personal data
  • view the organization's information, transaction history and transaction confirmations

Notifying self-checks and inspection deficiency reparations

This mandate allows the assignee to do the following on behalf of the assignor

  • submitting a self-check notification of a craft’s inspection
  • reporting any deficiencies found in the inspection as corrected
  • viewing the assignor’s information on transportation means that may contain specific personal data
  • viewing the organization's information, transaction history and transaction confirmations

Declaring information on seagoing service

This mandate allows the assignee to do the following on behalf of the assignor

  • declaring seagoing service information of the crew
  • viewing the assignor’s information on transportation means that may contain specific personal data
  • viewing the organization's information, transaction history and transaction confirmations

Ordering transportation means information

This mandate allows the assignee to do the following on behalf of the assignor

  • ordering vehicle information
  • viewing information on transportation means that may contain specific personal data
  • viewing the assignor’s basic information, transaction history and transaction confirmations

Aircraft registration

This mandate allows the assignee to submit an aircraft registration notification on behalf of the assignor.

Application for aircraft permits

This mandate allows the assignee to apply for permits related to aircraft, such as certificates of airworthiness, airworthiness review certificates or noise certificates on behalf of the assignor.

Approval and amendment of aviation operations manuals and methods

This mandate allows the assignee to do the following on behalf of the assignor:

  • apply for approval of aviation operations manuals and methods and amendments to them
  • notify of such amendments that do not require prior approval.

Application for aviation approvals

This mandate allows the assignee to do the following on behalf of the assignor:

  • apply for aviation approvals or amendments to them
  • notify of the commencement of operations subject to notification or of the termination of operations under an approval and returning the approval.

Personal customers

You can act on behalf of another person by following e-authorizations.

  • Vehicle registration 
  • Creating a certificate and notification of transfer for vehicles
  • Handling vehicle tax-related matters (with the exception of notification of account number)
  • Registering watercraft and ships 
  • Notifying self-checks and inspection deficiency reparations 
  • Ordering transportation means information
  • Aircraft registration
  • Application for aircraft permits

Authorisation in the Trade Register, BIS or the Finnish Register of Associations 

When a user chooses to act on behalf of a company, the system will check the Trade Register, BIS and the Finnish Register of Associations for whether the person has a right of representation and to sign that entitles them to act on behalf of the company/organisation. If the person has been granted this right, they will not have to do anything and can use the My e-Services service without having to be granted any separate Suomi.fi e-Authorizations. Our service features the following representation rights:

  • Trader
  • Managing Director
  • Substitute Managing Director
  • Deputy Managing Director
  • General Partner
  • Member of the Board of Directors in a limited liability company or a housing company
  • Liquidator

Roles entered into the Finnish Register of Associations that can entitle someone to act on behalf of the association can be:

  • Chairperson
  • Member

The members of the board in a limited liability company or a housing company have the right to grant a mandate together, if 

  • There is an entry in the Trade Register on all the board members
  • All the board members have a Finnish personal identity code

Read more about acting on behalf of a company or an organisation on the Suomi.fi website. (External link)

Granted mandates in the authorisation register

If a representative of a company does not have the right to act on behalf of an organisation on the basis of their position, the authority that is granted to them must be registered in the authorisation register. The mandate may be granted by a person who is authorised to do so on the basis of their position or by a person who has been granted this right by the aforementioned authorised person. (External link) 

In the mandate service provided by officials, parties that cannot grant electronic mandates in Suomi.fi e-Authorizations can grant electronic mandates and act on behalf of other parties. (External link)

Traficom’s electronic services for transport matters use the following mandates in the authority register:

GRANT AND REQUEST MANDATES

After you have been identified in the Suomi.fi service, you can grant and request electronic mandates for managing the matters that you need handled.

Finnish Authenticator Identification Service

My e-Services will employ the Finnish Authenticator Identification Service when the KATSO service is phased out. The FinnAuth service is intended for foreign employees of Finnish organisations with no Finnish personal identity code.

Read more about the Finnish Authenticator Identification Service. (External link)

 

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