In the Suomi.fi e-Authorizations service, an organisation or a person can grant another organisation or person the right to act on their behalf in Traficom’s My e-Services.
Traficom’s electronic services use the following mandates in the authority register:
Maintenance of transport operator data and permits
This mandate allows the assignee to carry out the following actions related to acting as a transport operator on behalf of the assignor
- entering into agreements, submitting requests for corrections to payments and permit applications and viewing permit information
- submitting a notification on the person in charge of vehicle use
- updating invoicing information
- viewing and editing the assignor’s basic information, transaction history and transaction confirmations
- viewing the assignor’s information on transportation means that may contain specific personal data
Viewing transportation means information
This mandate allows the assignee to do the following on behalf of the assignor
- viewing the assignor’s information on transportation means that may contain specific personal data
- viewing the assignor’s basic information, transaction history and transaction confirmations
Vehicle registration
This mandate allows the assignee to manage the registration of vehicles on behalf of the assignor, such as
- register a vehicle for the first time or declare a transfer of ownership or possession of a vehicle to the assignor
- decommission and commission a vehicle in transport use
- order a license plate or a registration certificate
- manage application matters related to vehicle registration, such as requests to correct registration details
- view the assignor’s information on transportation means that may contain specific personal data
- view the assignor’s information, transaction history and transaction confirmations
Creating a certificate and notification of transfer for vehicles
This mandate allows the assignee to carry out the following actions related to the change of ownership of a vehicle on behalf of the assignor
- creating a certificate
- submitting a notification of transfer, first registration of a vehicle or change of ownership
- decommissioning and commissioning a vehicle in transport use
- ordering a license plate or a registration certificate
- managing requests for correction of vehicles’ registration data
- viewing the assignor’s information on transportation means that may contain specific personal data
- viewing the assignor’s information, transaction history and transaction confirmations
Handling vehicle tax-related matters
This mandate allows the assignee to handle vehicle tax-related matters on behalf of the assignor. This includes
- changing vehicle tax instalment
- applying for vehicle tax exemption (only private customer)
- transferring a valid vehicle tax exemption from one vehicle to another (only private customer)
- ending a valid exemption from vehicle tax (only private customer)
- searching vehicle tax debt information
- reporting a bank account number for the return of vehicle tax (only company)
- reporting the use or non-use of a truck’s towing device
- applying for an exemption from the fuel fee (only company)
- paying vehicle tax
- applying for the transfer of vehicle tax liability (only company)
- applying for a vehicle tax invoicing agreement (only company)
- viewing the assignor’s vehicle tax and tax exemption information
- viewing the assignor’s information on transportation means that may contain specific personal data (only company)
- viewing the assignor’s basic information, transaction history and transaction confirmations
Advice on vehicle taxation
- This mandate allows the assignee, on behalf of the assignor, to obtain personal advice in matters relating to vehicle taxation and fuel fees and to provide the assignor's account number. You can currently use the following e-services:
eservices asiointi
Registering watercraft and ships
This mandate allows the assignee to do the following on behalf of the assignor:
- submit registration notifications for watercraft and ships
- view the assignor’s information on transportation means that may contain specific personal data
- view the organization's information, transaction history and transaction confirmations
Notifying self-checks and inspection deficiency reparations
This mandate allows the assignee to do the following on behalf of the assignor
- submitting a self-check notification of a craft’s inspection
- reporting any deficiencies found in the inspection as corrected
- viewing the assignor’s information on transportation means that may contain specific personal data
- viewing the organization's information, transaction history and transaction confirmations
Declaring information on seagoing service
This mandate allows the assignee to do the following on behalf of the assignor
- declaring seagoing service information of the crew
- viewing the assignor’s information on transportation means that may contain specific personal data
- viewing the organization's information, transaction history and transaction confirmations
Ordering transportation means information
This mandate allows the assignee to do the following on behalf of the assignor
- ordering vehicle information
- viewing information on transportation means that may contain specific personal data
- viewing the assignor’s basic information, transaction history and transaction confirmations
Aircraft registration
This mandate allows the assignee to submit an aircraft registration notification on behalf of the assignor.
Application for aircraft permits
This mandate allows the assignee to apply for permits related to aircraft, such as certificates of airworthiness, airworthiness review certificates or noise certificates on behalf of the assignor.
Approval and amendment of aviation operations manuals and methods
This mandate allows the assignee to do the following on behalf of the assignor:
- apply for approval of aviation operations manuals and methods and amendments to them
- notify of such amendments that do not require prior approval.
Application for aviation approvals
This mandate allows the assignee to do the following on behalf of the assignor:
- apply for aviation approvals or amendments to them
- notify of the commencement of operations subject to notification or of the termination of operations under an approval and returning the approval.
Personal customers
You can act on behalf of another person by following e-authorizations.
- Vehicle registration
- Creating a certificate and notification of transfer for vehicles
- Handling vehicle tax-related matters (with the exception of notification of account number)
- Registering watercraft and ships
- Notifying self-checks and inspection deficiency reparations
- Ordering transportation means information
- Aircraft registration
- Application for aircraft permits
Authorisation in the Trade Register, BIS or the Finnish Register of Associations
When a user chooses to act on behalf of a company, the system will check the Trade Register, BIS and the Finnish Register of Associations for whether the person has a right of representation and to sign that entitles them to act on behalf of the company/organisation. If the person has been granted this right, they will not have to do anything and can use the My e-Services service without having to be granted any separate Suomi.fi e-Authorizations. Our service features the following representation rights:
- Trader
- Managing Director
- Substitute Managing Director
- Deputy Managing Director
- General Partner
- Member of the Board of Directors in a limited liability company or a housing company
- Liquidator
- Procuration holder
Roles entered into the Finnish Register of Associations that can entitle someone to act on behalf of the association can be:
- Chairperson
- Member
The members of the board in a limited liability company or a housing company have the right to grant a mandate together, if
- There is an entry in the Trade Register on all the board members
- All the board members have a Finnish personal identity code
Granted mandates in the authorisation register
If a representative of a company does not have the right to act on behalf of an organisation on the basis of their position, the authority that is granted to them must be registered in the authorisation register. The mandate may be granted by a person who is authorised to do so on the basis of their position or by a person who has been granted this right by the aforementioned authorised person. (External link)
Traficom’s electronic services for transport matters use the following mandates in the authority register:
GRANT AND REQUEST MANDATES
After you have been identified in the Suomi.fi service, you can grant and request electronic mandates for managing the matters that you need handled.
Finnish Authenticator Identification Service
My e-Services will employ the Finnish Authenticator Identification Service when the KATSO service is phased out. The FinnAuth service is intended for foreign employees of Finnish organisations with no Finnish personal identity code.
Read more about the Finnish Authenticator Identification Service. (External link)
Representing the interests on behalf of someone
Persons whom the donor has authorised to manage their affairs verified by the Digital and Population Data Services Agency can use My e-Services without a separate authorisation.
Please note:
- The right to use services is not limited in the power of attorney to a specific asset such as vehicles
- The power of attorney does not specifically require that more than one representative act on behalf of the donor at all times.
Acting on behalf of a minor
Acting on behalf of a minor as a guardian is not possible directly; instead, the guardian must first give the Suomi.fi authorizations to himself/herself and then the other guardians must accept them. Exceptions to this are that a guardian can apply for an age exemption permit when the young person is at least 16 years and 8 months old, and they can apply for a parking card for people with reduced mobility.
Customer service for acting on behalf of another person:
- Traficom’s own authorisation matters (External link)
- Granting authorisations in the Suomi.fi service:
- Customer service (External link)
- Customer service for organisations (External link)