Submit a notification of a leased vehicle

A goods transport licence holder is allowed to use a motor vehicle registered in another EU Member State for goods transport on the basis of a lease. The duration of the vehicle’s lease (the time between the start and end date of the lease) cannot be longer than 30 consecutive days. Once the lease ends, the vehicle must be either registered in Finland or removed from the country.

Vehicles leased from another EU Member State can account for up to 25% of the goods transport licence holder’s motor vehicle fleet registered for goods transport subject to a licence. If the motor vehicle fleet consists of only two or three vehicles, the goods transport licence holder is allowed to use one vehicle leased from another EU Member State.

Before using a vehicle leased from another EU Member State, the goods transport licence holder must submit to the Finnish Transport and Communications Agency a notification that includes the vehicle’s registration number and the duration of its lease, which are subsequently recorded in the Transport Register.

The following documents must be kept in a vehicle leased from another EU Member State at all times in either digital or paper format

• the vehicle’s registration certificate 
• the vehicle’s lease or a certified copy thereof
• the driver’s employment contract, if the driver of the vehicle is someone other than the actual lessee of the vehicle.

You can submit a notification of a vehicle leased from another EU Member State via Traficom’s My e-Services for transport matters, under the ‘Road transport licences’ section.

In matters related to transport operations, a natural person selects ‘Personal services’, while a legal person should choose ‘Acting on behalf of a company/an organisation’. This means that a natural person as an applicant or a licence holder always acts as an individual, not as a representative of their company operating under a business name. Only a person with the right to represent the transport company either with an authorisation or without a separate authorisation based on their role recorded in the Finnish Trade Register may act on behalf of a company in the service.

The notification shall include the details of a rental vehicle (registration number and state of registration) and rental agreement duration. The notification shall be accompanied by the vehicle registration certificate and the rental agreement. If there are several rental vehicles, each one must be notified separately.

The service is free of charge.

You will receive a confirmation via email once the leased vehicle’s registration number and the duration of its lease have been recorded in the Transport Register. The confirmation will be sent to the email address entered on the notification.